• Company name and business information
• Currency and currency symbol
• Timezone
• Date and time format
• Invoice numbering
• Purchase numbering
• Stock settings
• Low-stock notifications
• Assign notifications under (Sales, Purchases, Expenses, Inventory, Cash deposits, Financial) to Company users
• Financial notification category assignment gives you low-stock, gross-loss, and net-loss notifications
• Sound Preferences that control notification sound in the system
• Enable browser notifications on the Notification page
• Other business preferences

Company Admin can create staff accounts and assign roles and permissions for different parts of the system.

• Dashboard
• Products
• Sales
• Purchases
• Customers
• Suppliers
• Expenses
• Reports
• Company Settings

Add and maintain accurate product information.

• Product name
• SKU
• Category
• Unit
• Purchase price
• Selling price
• Opening quantity
• Minimum stock level

Monitor current quantity, stock value, selling value, low-stock items, out-of-stock products and potential profit.

Use Purchases to record inventory acquired from suppliers.

• Supplier information
• Products
• Quantities
• Purchase prices
• Payment information
• Outstanding balances

Keeping purchase records updated helps maintain accurate inventory and supplier information.

Record customer sales accurately and promptly.

• Customer sales
• Products and quantities
• Discounts
• Payments
• Paid invoices
• Partially paid invoices
• Unpaid invoices
• Customer balances

Record business expenses such as:

• Transportation
• Rent
• Utilities
• Salaries
• Maintenance
• Office expenses
• Operational expenses
• Other business expenses

BizTrace IMS supports payment methods such as:

• Cash
• Bank Transfer
• Card
• Other

Record cash sales, expenses and deposits accurately so that cash information remains reliable.

BizTrace IMS provides business information through reports including:

• Sales reports
• Purchase reports
• Expense reports
• Inventory reports
• Profitability reports
• Receivables
• Payables
• Payment information
• Stock valuation
• Cash information
• Other business summaries

Use the available date filters to review information for the required period.

• PC/Desktop: Recommended for full system usage, configuration and printing.
• Tablet: Suitable for most operations and configuration.
• Mobile: Suitable for quick access and routine operations.
• Mobile devices can also be used for sales invoice printing.
• Use Landscape mode for settings, tables, reports, invoices, products and multi-field forms.
• PC/Desktop is recommended for report printing.

• Keep passwords confidential.
• Never share the administrator login.
• Use individual staff accounts.
• Assign permissions carefully.
• Change passwords when necessary.
• Log out when using shared computers.
• Avoid saving passwords on public or shared devices.

Renew your subscription before expiry to avoid interruption, and note that there is a maintenance fee charge per day after one month of not subscribing.

• Monthly: ₦30,000
• Annually: ₦288,000 — 20% saving
• Send payment proof for confirmation.
• If deactivated because of an expired subscription, contact our platforms and provide your payment details or proof.

Access may be blocked in situations such as:

• Subscription expiry
• Payment requiring confirmation
• Administrator attention being required
• Manual deactivation by the System Administrator

• Use a PC/Desktop whenever possible.
• Switch to Light Mode before printing.
• Check the report before printing.
• Check the print preview.
• Confirm all pages and information are visible.
• Confirm charts and images are displayed.
• Repeat the print process if an image or chart is missing.
• Confirm the correct printer and paper size.
• Review the final document before printing.

When contacting the administrator for support, provide the following information:

• Company name
• Registered email
• Short description of the issue
• Screenshot or screen recording when applicable

Support can include:

• Account access
• User configuration
• Subscription and activation
• System configuration
• General system usage

• Complete company settings before regular transactions.
• Add products and opening stock correctly.
• Give staff individual accounts.
• Assign only required permissions.
• Record purchases promptly.
• Record sales promptly.
• Record expenses accurately.
• Select the correct payment method.
• Record cash expenses and deposits accurately.
• Review reports regularly.
• Keep login credentials secure.
• Use Light Mode when printing.
• Use PC/Desktop for printing and major configuration.
• Use mobile/tablet devices for routine operations and sales invoice printing.
• Use Landscape mode for detailed pages.
• Keep your subscription active always to avoid extra maintenance fee charge per day after one month of not subscribing.